AI voice agents that never miss a call
We set up AI voice agents for home service businesses. Your agent answers every call you can't take and books the job.
Incoming call from Grace
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Built for trades where calls can't wait
Every trade has its own emergencies, questions and busy seasons. We build each agent around yours, so callers feel understood.
Lockout callers dial three locksmiths at once
Your agent answers fast with a clear price and arrival time, and sorts home, car and business jobs before dispatch.
Where you lose jobs
- Jobs lost in the seconds it takes to call someone else
- Callers hang up when nobody gives a price
- Wasted trips from wrong job or vehicle details
What your agent does
- Quotes your pricing rules clearly and consistently
- Sorts lockouts, rekeys, lock changes and key fobs
- Mentions your ID and proof-of-ownership policy
- Treats a child or pet locked in a car as a 911 emergency
What it asks every caller
Turn one-time callers into recurring plans
Your agent identifies the pest, answers safety questions with your approved answers and explains your plans clearly.
Where you lose jobs
- Price shoppers never hear why a plan is worth it
- Termite and wasp season floods your office
- Plans lapse because nobody calls to renew
What your agent does
- Identifies the pest and how bad it is
- Answers pet, child and prep questions your way
- Explains one-time and recurring plans
- Books inspections on your route schedule
What it asks every caller
Restoration jobs go to whoever answers first
Your agent stays calm, captures loss type and insurance details, and alerts your emergency crew within seconds.
Where you lose jobs
- Night and storm calls go to the first crew that answers
- Missing intake details slow down insurance claims
- Plumber and adjuster referrals hit voicemail
What your agent does
- Identifies clean water, sewage, fire, smoke or mold loss
- Captures insurance provider and claim number
- Gives safety guidance based on your rules
- Alerts your crew with a live transfer
What it asks every caller
Stuck doors need a same-day booking
Your agent diagnoses the problem, gives spring safety warnings and books the visit with door and opener details.
Where you lose jobs
- "How much for a spring?" callers hang up
- Morning emergencies arrive while techs are on jobs
- Opener and new-door sales go unasked
What your agent does
- Diagnoses springs, cables, tracks, openers and panels
- Explains your service call fee
- Gives spring safety warnings first
- Captures door size and opener brand for upsells
What it asks every caller
Get exact locations and dispatch in minutes
Your agent checks the driver is safe, captures location and vehicle details, and hands dispatch a complete job.
Where you lose jobs
- Drivers call the next company while your line rings
- The wrong truck goes out due to missing details
- "Where's my truck?" calls clog dispatch
What your agent does
- Captures highway, exit, mile marker or landmark
- Gets vehicle, condition, AWD and destination
- Handles motor club and payment details
- Gives ETAs using your rules
What it asks every caller
The first plumber to answer wins
Your agent spots real emergencies, helps callers stop the water and gets your on-call plumber moving right away.
Where you lose jobs
- After-hours emergencies go to whoever answers first
- Price shoppers tie up the line while real jobs ring out
- Water heater and repipe leads sit in voicemail
What your agent does
- Separates active leaks, sewage and no-water calls from routine jobs
- Explains your trip fee and service area
- Books drain, water heater and repipe estimates
- Transfers true emergencies to your on-call plumber
What it asks every caller
Handle peak season without hiring more staff
Your agent triages no-heat and no-cool calls, puts vulnerable households first and books your maintenance members.
Where you lose jobs
- Heatwave and cold snap calls go unanswered
- No-heat and no-cool calls at night go to competitors
- Maintenance members expecting priority hit voicemail
What your agent does
- Moves no-heat calls with vulnerable people to the front
- Tells callers who smell gas to leave and call the gas company
- Recognizes your maintenance members
- Books tune-ups, repairs and replacement estimates
What it asks every caller
Every missed call is a lost job
Urgent callers don't leave voicemails. They call the next business on Google, and that job is gone for good.
You can't answer on the job
Hands full, tech mid-repair, office line ringing out. The caller only knows nobody picked up.
Urgent callers try the next number
People with emergencies call two or three companies in a row. The first one to answer gets the job.
Things break after hours
Furnaces fail on weekends and pipes burst at 2am. Voicemail at those moments hands the job away.
Seasonal rushes bury your front desk
A storm or heatwave brings more calls than your team can handle, so callbacks slip for days.
You pay for leads you lose
Google Ads, Angi and Yelp make your phone ring. Every unanswered call wastes that spend.
Follow-ups live on sticky notes
Voicemails pile up and callbacks get forgotten. Nobody knows which leads were ever called back.
What missed calls cost you each month
Move the sliders to match your business. The estimate updates as you go.
Based only on your inputs. It leaves out repeat work and referrals from those customers.
Never miss a call, your way
Forward the calls you can't take, or let your agent answer every call. Callers who hang up get a callback in 30 seconds.
Your phone rings as usual
Pick up and nothing changes. Your team keeps answering the calls it can.
No answer? The call forwards
After the rings you choose, when the line is busy or after hours, the call goes to your AI agent.
Your agent answers in your name
It knows your services, prices, service area and hours, and asks the questions you would.
The job is booked on the call
It books an open slot and texts a confirmation. Emergencies go straight to your on-call tech.
AIThanks for calling KeyPro Locksmith, this is Sam. What's going on tonight?
CALLERI'm locked out of my house and my phone's almost dead.
AILet's get you inside fast. What's the address, and is anyone or any pet inside?
CALLER1840 Maple Ave. Just me out here.
AIAn after-hours lockout is $145. A tech can be there in about 35 minutes. Shall I send them?
Your agent becomes the receptionist
Every call to your business number gets answered on the first ring, day or night.
It handles the everyday questions
Prices, service area, hours, reschedules and job status, without pulling your team off jobs.
Urgent calls still reach a person
Emergencies and callers who ask for someone get transferred live to you or your on-call tech.
Every call is logged
Recordings, transcripts and summaries land in your dashboard, and jobs land on your calendar.
AIArctic Air HVAC, this is Maya. How can I help?
CALLERMy AC stopped blowing cold air and it's 95 degrees in here.
AISorry to hear that. Is anyone at home elderly or unwell in this heat?
CALLERMy mom lives with us. She's 82.
AII'll mark this as priority. A tech can be there by 4:30 today. What's the address?
A caller hangs up early
Some callers hang up before the call forwards. Your agent catches every one of them.
Your agent calls back in 30 seconds
It calls from your business number and uses your business name.
Or texts, if they'd rather type
A friendly text from your number starts the conversation when a call isn't convenient.
The job gets booked
Either way, the job lands on your calendar with a summary for your team.
AIHi, this is Sam calling back from Liftline Garage Doors. You just tried to reach us?
CALLERYes. My garage door won't open and my car's stuck inside.
AIThat sounds like a broken spring. Please don't lift the door by hand. A tech can be there by 9am. Does that work?
CALLERPerfect, thank you.
Everything a good receptionist does, around the clock
Our team sets up and tunes every feature below. You don't have to touch a single setting.
Answers 24/7, all year
Nights, weekends and holidays. You choose when your agent steps in.
Books on your calendar
It offers real open slots in the calendar or CRM you already use.
Reschedules and cancels
Customers confirm, move or cancel visits without calling your office.
Emergency transfer
The emergency words you pick send the call to your on-call tech.
Knows your business
Prices, fees, service area, plans, promotions and FAQs, in your words.
Recognizes repeat customers
Returning callers and members are greeted by name, with their history.
Your voice and greeting
Pick the name, voice, greeting and how it introduces itself.
English and Spanish
Callers get help in the language they speak. More on request.
Spam filtering
Robocalls and spam never reach you or clutter your reports.
Recordings and summaries
Every call is recorded. A summary reaches you seconds after it ends.
Step into any text
Read text conversations as they happen and take over whenever you want.
Keeps your number
Simple call forwarding on your current number. Nothing to port.
Services that win you more jobs
Each service covers one moment where jobs slip away. Start with the core and add others when you need them.
Show up first in local searches
We build fast, mobile-first sites that rank in the towns you serve. An AI chatbot answers visitors and books jobs.
More local visibility
- Service and city pages for every town you cover
- Google Business Profile alignment and schema markup
- A chatbot trained on your services, prices and FAQs
- Chat leads go to your calendar or get a voice callback
Never lose a caller to voicemail
Calls you miss forward to your agent, or it answers every call. Hang-ups get a callback in 30 seconds.
More booked jobs
- Call forwarding when you can't answer
- Or an AI receptionist on every call
- 30-second callback for hang-ups
- Emergency transfer to your on-call tech
Follow up before the lead goes cold
Your agent calls new web leads within a minute, follows up on open quotes and confirms upcoming appointments.
A brand people trust
- Speed-to-lead calls for forms, ads and Angi leads
- Quote and estimate follow-ups
- Appointment confirmations and reminders
- Only contacts people with consent, and honors opt-outs
Answer every question, day or night
Pricing, warranties, financing and job status, answered patiently with the answers you approve.
A better customer experience
- Answers product and service questions
- Handles "where's my tech?" status calls
- Explains financing and warranty terms
- Passes complex calls to your team with context
Turn happy customers into Google reviews
After each job, your agent checks in, texts happy customers a review link and flags unhappy ones to you.
Credibility for the next customer
- Friendly check-in call after each job
- One-tap Google review link by text
- Unhappy customers flagged to you privately
- More reviews lift your Google Maps ranking
Bring past customers back for more
Your agent calls past customers for tune-ups, renewals and seasonal work, and books the visit on the call.
Higher lifetime value
- Seasonal and yearly maintenance reminders
- Win-back calls to lapsed customers and plans
- Books the job during the call
- Loyal customers send referrals your way
Separate services with separate prices
There's no bundle. Start with missed call recovery, add a service later and cancel one without touching the rest.
See every call and every booked job
Your dashboard shows calls answered, jobs booked and revenue recovered. A weekly summary lands in your inbox.
Example data. Your dashboard shows your own calls.
Live in about two weeks, done for you
You spend about an hour with us in total. We handle the scripts, setup, testing and tuning.
- Day 1
Strategy call
We learn your services, prices, service area, emergencies and the questions you always ask.
- Week 1
We build your agent
Scripts for your trade, pricing and transfer rules, a voice and greeting, and calendar connections.
- Week 2
You test it
Call it, try to trip it up and tell us what to change. It goes live when you're happy.
- Around day 14
Go live
We switch on call forwarding or your AI receptionist, then review real calls and tune every week.
Questions about AI receptionists, answered
What is an AI receptionist?
An AI receptionist is a voice agent that answers your business calls 24/7. It greets callers by your business name, answers questions, qualifies the job and books it on your calendar.
What is an AI voice agent?
An AI voice agent is software that holds natural phone conversations. It can answer inbound calls, call back missed callers, follow up on quotes, collect reviews and re-engage past customers for you.
What is missed call recovery?
Missed call recovery follows up every unanswered call. An AI voice agent calls the person back or texts them within seconds, finds out what they need and books the job before they call a competitor.
What does a virtual receptionist do?
A virtual receptionist answers calls when you can't. It takes caller details, answers common questions, books appointments, transfers urgent calls and sends you a summary. RapidReply's AI version works 24/7 without breaks.
What's the best AI receptionist for small businesses?
The best AI receptionist fits your trade, works with your current phone number and calendar, and calls back missed calls fast. RapidReply builds and tunes each agent for home service businesses.
How much does an AI receptionist cost?
AI receptionist pricing depends on your call volume and the features you need. RapidReply quotes each service separately with a clear monthly price, so you only pay for the services you choose.
How much does an after-hours answering service cost?
Live after-hours answering services usually charge per minute or per call, so costs rise on busy nights. RapidReply quotes AI after-hours coverage as a monthly price, based on your expected call volume.
How does an AI phone answering service work?
You forward your business number to the AI after a set number of rings or after hours. It answers, asks your questions, books the job and texts you a call summary.
What are the advantages of AI answering services?
An AI answering service picks up day or night and calls back missed callers in under 30 seconds. You book more jobs, stop losing leads to voicemail and save on staffing costs.
What to look for in an answering service?
Look for 24/7 coverage, fast missed-call follow-up, scripts written for your trade, live transfer for emergencies, call recordings and clear monthly pricing. Check that it works with your phone number and calendar.
Will callers know they're talking to an AI?
You choose how your agent introduces itself. It speaks naturally and answers follow-up questions. Most callers care that someone picked up, understood the problem and booked a time that works.
Can I keep my business phone number?
Yes. We set up call forwarding on the number you already use. You choose when the AI answers: after a few rings, after hours, on weekends or for every call.
How long does AI receptionist setup take?
RapidReply gets you live in about two weeks. We write the scripts, load your prices, service area and hours, connect your calendar and test every call flow with you before launch.
Your next missed call is coming
Book a free demo. We'll estimate what missed calls cost you and let you hear a call for your trade.